IT Project Coordinator

IT Project Coordinator

Job ID: 107918

Location: Oregon City, Oregon

Full/Part Time: Full Time

Regular/Temporary: Regular

CLACKAMAS COUNTY CORE VALUES

Clackamas County employees work to serve the public and enrich our community. In that spirit, we pledge to hold ourselves to these standards at all times in our interactions with customers and one another:

S ervice

P rofessionalism

I ntegrity

R espect

I ndividual accountability

T rust

By incorporating these values into our daily routines, we can better serve our customers, ourselves and our projects. We're always looking to improve. That's the Clackamas County SPIRIT. County is committed to building a community where people thrive, have a sense of safety, connection, and belonging, so that everyone is honored and celebrated for the richness in diversity they bring. We encourage applicants of diverse backgrounds and lived experience to apply.

WHO MAY APPLY

Clackamas County does not offer visa sponsorships. Once a job applicant has accepted a position, they will be required to complete an I-9 and confirm authorization to work in the United States prior to their first day.

CLOSE DATE

This position will remain open until filled. The first application review will be on Monday, June 5, 2025 . We reserve the right to close this recruitment at any time on or after that date.

PAY AND BENEFITS

Annual Pay Range: $104,773.14 - $133,168.58

Hourly Pay Range: $50.371701 - $64.023358

Salary offers will be made within the posted pay range and will be based on a candidate's experience (paid or unpaid) that is directly relevant to the position.

Clackamas County proudly offers an attractive compensation and benefits package, including competitive wages, cost-of-living adjustments, merit increases (for eligible employees), and a robust sick and vacation plan for regular status employees.

We encourage and support employee health and wellness by offering, health and wellness classes and events, and alternative care benefits, so you can customize your wellness needs to fit your lifestyle.

Employee benefits become effective the first of the month following an employee's date of hire.

Attractive benefits package and incentives for employees in regular status positions are detailed below.

Generous paid time off package, including:

12 hours of vacation accrued per month

Eligible newly hired employees will have the one-time option to frontload their first year of vacation accruals in compliance with This means you have access to vacation time at time of hire.

8 hours of sick accrued per month

10 paid holidays and 1 personal day per year

Other Benefits:

Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP):

Employer paid 6% PERS retirement contribution (The county currently pays the employee's share of the retirement contribution.)

OPSRP members get vested after five years of contributions or when they reach age 65

A Choice of Medical Plans that include chiropractic coverage, alternative care, vision, and prescription drug coverage

A Choice of Dental Plans

Robust EAP and wellness programs, including gym discounts and wellness education classes

Longevity pay

Other retirement Savings Options that allow for additional retirement funds savings, including an option to contribute a portion of employee earnings on a pre or post-tax basis to a 457b Deferred Compensation Plan

A variety of additional optional benefits (see links below for additional information)

This is a full time County position represented by the Employees' Association.

DETAILS AND QUALIFICATIONS

Clackamas County's Department of Technology Services seeks a strategic and technically skilled professional to lead impactful technology projects that support county-wide operations.

The IT Project Coordinator is central in translating complex technical needs into actionable plans, aligning project goals with organizational priorities, and ensuring effective implementation across departments. With a strong foundation in project management and technical systems, this position supports advancing technology initiatives that improve public services, enhance operational efficiency, and deliver long-term value for the county.

The IT Project Coordinator will be responsible for managing and delivering a diverse portfolio of technology projects in support of county operations. This includes identifying and evaluating incoming project requests, conducting feasibility studies, and developing detailed project scopes, schedules, and staffing plans. The coordinator will lead interdepartmental task forces, guide the development of project objectives, and facilitate user engagement throughout the project lifecycle. They will manage contractor activities, monitor progress against timelines, and ensure compliance with county standards and contractual terms. The role involves preparing reports, coordinating training programs for end users, representing the department in intergovernmental forums, and building collaborative relationships with internal and external stakeholders. Through skilled planning and communication, the IT Project Coordinator will help integrate new systems, support continuous improvement, and contribute to the county's strategic goals.

As the ideal candidate for this role, you are an analytical thinker with a passion for project management and a strong foundation in technology. You thrive when juggling multiple priorities, facilitating cross-functional collaboration, and delivering tangible results. You are just as comfortable digging into technical details as presenting to senior leadership or training frontline staff. You approach problems with curiosity and a solutions mindset and enjoy building relationships to move initiatives forward.

You will succeed in this role if you:

Excel at coordinating across departments to deliver complex technical solutions.

Are skilled at breaking down technical jargon into clear, actionable insights.

Have a proactive, detail-oriented approach to planning and execution.

Embrace change and innovation with professionalism and a positive attitude.

Bring a user-centered mindset to every project you lead.

Help us shape the future of technology in our county. Apply today and bring your expertise to a team that values innovation, service, and collaboration.

Required Minimum Qualifications/ Transferrable Skills:*

At least five (5) years of professional experience in technology-related roles with increasing responsibility, preferably in a complex organizational environment, that would provide the required knowledge and skills to perform the responsibilities of this position

Experience supporting or coordinating information technology projects, including contributing to planning, implementation, and evaluation activities

Demonstrated ability to explain complex or technical information to non-technical users in a clear and accessible manner

Experience conducting system or workflow analysis and identifying opportunities for business process improvements

Experience preparing and delivering training materials to groups with varying levels of technical knowledge

Strong written and verbal communication skills, including experience facilitating meetings and presenting to diverse audiences

General understanding of technology services, infrastructure, and terminology across a range of business applications

Preferred Special Qualifications/ Transferrable Skills:*

Experience in a governmental organization

Experience establishing partnerships and relationships in a diverse organization

Knowledge of principles and practices of public administration

Functional experience in software implementation, upgrades, and/or system re-designs

Pre-Employment Requirements:

Must pass a criminal history check which may include national or state fingerprint records check

*For veterans qualified for Veterans' Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position.

TYPICAL TASKS

Duties may include but are not limited to the following:

Identifies, reviews, evaluates, and plans feasibility studies utilizing new or emerging technology within the county; analyzes, plans, and manages multi-department projects to ensure cost-effective activities that comply with industry and county standards.

Organizes, participates in, and facilitates interagency task forces responsible for project definition, goals, scope, and evaluation; implements and monitors plans for project organization and staffing; prepares overall project schedule, budget, and cost control systems; develops and maintains project reporting system; coordinates meeting schedules, agendas, objectives, and materials; develops and writes planning reports and correspondence.

Develops and implements short- and long-range plans for project integration into Information Services operations; coordinates, analyzes, and establishes structure, services, equipment, and personnel; manages and coordinates the installation and use of systems as developed; implements and manages special projects or programs; oversees and conducts user training.

Coordinates and monitors contractor activities and end product for compliance with contract provisions, and schedules; prepares, reviews, and negotiates contracts for technical and other services; oversees development of work plans; reviews and approves expenditures for services rendered and field testing of products in compliance with contract terms and county policies.

Promotes positive public and intergovernmental relations; chairs committees to develop standards and practices for purchasing computer technology; represents the project to local partners and organizations, other counties, state agencies, and associations.

Prepares, coordinates, reviews, and administers professional and technical contracts; monitors, directs, and coordinates contractor activities for compliance with contract terms and county policies.

WORK SCHEDULE

This position is included in the county's alternate workweek program, working 40 hours during a standard workweek of Monday through Thursday (Fridays off). Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is extended. This position is eligible for hybrid on-site/telework subject to the and based on the Department's business needs. The exact amount of on-site/telework and schedule will be discussed with the hiring manager during time of offer. Telework locations cannot be located outside of Oregon or Washington. Washington residents must perform 50% of their time on-site at Clackamas County.

EXPLORE CLACKAMAS COUNTY

Clackamas County is in a prime location in the Portland, Oregon metropolitan area and is recognized nationally as one of the most livable areas in the United States. Located on the southern edge of the City of Portland and extending to the top of Mt. Hood, Clackamas County is part of a thriving region in the Northwest. It has a population of about 420,000 residents.

THE DEPARTMENT

High-quality, innovative, cost-effective technology for county departments and county commissioners.

While it is impossible to know with certainty all of the challenges that the future will bring, one assumption seems certain: today's practices will not be adequate to meet tomorrow's needs.

We also know that technology is constantly changing. Therefore, as Clackamas County is committed to providing high-quality public service, we must continually strive to improve. We can accomplish this by providing the necessary ongoing training, improving and upgrading our computer systems, both software and hardware, whenever feasible, and implementing county-wide technical standards to ensure compliance.

The Technology Services staff is committed to meeting these goals and looks forward to the challenges and opportunities of the future.

PROCESS

Clackamas County only accepts online applications.

Help With Your Application:

you have any questions or issues you may contact the Department of Human Resources at ... or mailto:...?subject=Application%20Materials%20Question. Our office hours are Monday - Thursday 7:00 a.m. - 6:00 p.m. Pacific Time (closed on Fridays).

HOW TO CLAIM VETERAN'S PREFERENCE

SPONSORSHIP

Clackamas County does not offer visa sponsorships. Once a job applicant has accepted a position, they will be required to complete an I-9 and confirm authorization to work in the United States prior to their first day.

EQUAL EMPLOYMENT OPPORTUNITY

Clackamas County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the Department of Human Resources prior to the recruitment close date. You may request an accommodation during the online application process.

RECRUITING QUESTIONS?

James Callahan, Recruiter

mailto:...?subject=RECRUITMENT%20QUESTIONS

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